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Administration Assistant

Department:

Administration

Location:

Stratford-upon-Avon

Responsibilities:

The Admin Assistant is responsible for the following:

  • Serving as the main point of contact for the Stratford Upon Avon Office.
  • Answering calls and correspondences. Owning the Reception telephone line mailbox as well as other receptionist duties.
  • Responsible for providing administrative and clerical support for department managers and/ or staff.
  • Perform word-processing assignments, proofread, and research and compile special reports.
  • Assist in the preparation of reports, graphs, and presentations using spreadsheet, graphic software, and/ or database applications.
  • Required to set up and maintain files.
  • Liaising with the Royal Mail to start and stop deliveries as required.
  • Collection of mail, and distribute/scan to the relevant individuals.
  • Take delivery of parcels and arrange couriers as required.
  • Maintain the franking machine.
  • Maintaining office facilities, supplies and kitchen supplies.
  • Welcoming visitors to the building and showing them to meetings.
  • Notifying appropriate people that a visitor has arrived to see them.
  • Assisting with room bookings, lunch arrangements and travel arrangements.
  • Processing purchase orders, invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks as needed.
  • Any other office related task as required i.e. office health and safety.

Knowledge/Experience:

The Admin Assistant should have a minimum of one or two years of experience working in an office-based role.

Mandatory Skills and Behaviours:

The Admin Assistant must:

  • Have excellent, strong administration skills.
  • Have good knowledge of MS Office particularly Outlook, Word, Excel and PowerPoint.
  • Have excellent standard of written and verbal English.
  • Have the ability to establish effective relationships.
  • Have the ability to use initiative.
  • Have the ability to self-manage own workload.
  • Have the ability to work to tight deadlines.
  • Consistently deliver in line with expectations and commitments – meeting or exceeding agreed standards.
  • Displays enthusiasm to broaden own experience, knowledge and skills which are also shared openly with the wider HR team.

Desirable Skills and Behaviours

The following skills are desirable:

  • Displays confidence and has an inquisitive manner.
  • Displays an openness to new ideas and different ways of working.

Communications and working relationships
Internal

  • Ability to interact and co-operate with all colleagues at all levels.
  • Maintain professional internal relationships.
  • Proactively establish and maintain effective working team relationships with adjacent departments and associated companies.
  • Effectively communicate and support other members within the post holder’s team.

External

  • This role involves working with and managing the relationships with external suppliers and agencies, partners and customers.

Applications:


Please apply in writing, sending a covering letter & CV to hrrecruitment@systemc.com