Department:

Administration

Location:

Stratford-upon-Avon

Responsibilities:

The Admin Assistant is responsible for the following:

• Serving as the main point of contact for the Stratford Upon Avon Office.
• Answering calls and correspondences. Owning the Reception telephone line mailbox as well as other receptionist duties.
• Responsible for providing administrative and clerical support for department managers and/ or staff.
• Perform word-processing assignments, proofread, and research and compile special reports.
• Assist in the preparation of reports, graphs, and presentations using spreadsheet, graphic software, and/ or database applications.
• Required to set up and maintain files.
• Liaising with the Royal Mail to start and stop deliveries as required.
• Collection of mail, and distribute/scan to the relevant individuals.
• Take delivery of parcels and arrange couriers as required.
• Maintain the franking machine.
• Maintaining office facilities, supplies and kitchen supplies.
• Welcoming visitors to the building and showing them to meetings.
• Notifying appropriate people that a visitor has arrived to see them.
• Assisting with room bookings, lunch arrangements and travel arrangements.
• Processing purchase orders, invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks as needed.
• Any other office related task as required i.e. office health and safety.

Knowledge/Experience:

The Admin Assistant should have a minimum of one or two years of experience working in an office-based role.

Mandatory Skills and Behaviours:

The Admin Assistant must:

• Have excellent, strong administration skills.
• Have good knowledge of MS Office particularly Outlook, Word, Excel and PowerPoint.
• Have excellent standard of written and verbal English.
• Have the ability to establish effective relationships.
• Have the ability to use initiative.
• Have the ability to self-manage own workload.
• Have the ability to work to tight deadlines.
• Consistently deliver in line with expectations and commitments – meeting or exceeding agreed standards.
• Displays enthusiasm to broaden own experience, knowledge and skills which are also shared openly with the wider HR team.

Desirable Skills and Behaviours

The following skills are desirable:

• Displays confidence and has an inquisitive manner.
• Displays an openness to new ideas and different ways of working.

Communications and working relationships
Internal

• Ability to interact and co-operate with all colleagues at all levels.
• Maintain professional internal relationships.
• Proactively establish and maintain effective working team relationships with adjacent departments and associated companies.
• Effectively communicate and support other members within the post holder’s team.

External

• This role involves working with and managing the relationships with external suppliers and agencies, partners and customers.

Applications:

Please apply in writing, sending a covering letter & CV to hrrecruitment@systemc.com