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HR Administrator


Department:

Human Resources

Location:

Maidstone

Responsibilities:

The HR Administrator will support Chief HR Officer, Divisional HR Director and the wider HR Team, working in collaboration with all areas of the business to provide support that enables key clients to effectively deliver their people plans.

The HR Administrator is responsible for the following:

  • To provide and undertake administrative support & procedures relating to a wide range of HR activities including, but not limited to:
    • Recruitment & Selection
    • Redundancy and Outplacement
    • Employee Relations
    • Reward and Benefits
    • Terms & Conditions of Employment and Policies and Procedures
    • Training & Career Development
  • Supporting the HR Team with employee queries, being the first point of contact for HR queries, escalating to HR Advisors when necessary, and dealing with policy and procedure-related queries.
  • To update and maintain HR Metrics report and all associated employee trackers for their respective business areas.
  • Assist in the full recruitment process across the Alliance, in line with business requirements.
  • To manage and co-ordinate the candidate/employee vetting process including the right to work checks and visa sponsorship.
  • To manage the new starter and leaver process, including liaising with line managers in order to prepare individual induction plans, scheduling inductions with line managers and HR Advisors; sending out exit interview links and scheduling interviews with HR Advisors
  • To assist with the implementation of HR policies, processes and procedures.
  • Assist in co-ordinating employee training, ensuring that the policy and process is followed.
  • To generate HR correspondence to internal and external stakeholders.
  • To manage the HR inbox, responding to or forwarding emails to the necessary people in accordance with department SLAs.
  • Oversee the information for employees on the intranet.
  • To work closely with the HR Assistants and provide cover in the event of absence.
  • To coordinate the weekly news items from the HR team, to be published in the newsletter by marketing.
  • To support HR Projects where applicable.

Knowledge/Experience

The HR Administrator should have demonstrable administrative experience with a specialism in an HR function

Mandatory Skills and Behaviours:

The HR Administrator must:

  • Have excellent, strong administration skills
  • Have good knowledge of MS Office particularly Outlook, Word, Excel and PowerPoint
  • Have an excellent standard of written and verbal English
  • Have the ability to establish effective relationships
  • Have the ability to use initiative
  • Have the ability to self-manage own workload
  • Have the ability to work to tight deadlines
  • Consistently deliver in line with expectations and commitments – meeting or exceeding agreed standards
  • Displays enthusiasm to broaden own experience, knowledge and skills which are also shared openly with the wider HR team

Desirable Skills and Behaviours:

The following skills and behaviours are desirable:

  • Working towards being CIPD qualified, Graduate or Member status
  • Graduate or equivalent
  • Ideally have operated in a multisite HR role
  • Displays confidence and has an inquisitive manner
  • Displays an openness to new ideas and different ways of working

Communications working relationships

Internal

  • Ability to interact and co-operate with all colleagues at all levels;
  • Maintain professional internal relationships;
  • Proactively establish and maintain effective working team relationships with adjacent departments and associated companies;
  • Effectively communicate and support other members within the post holder’s team.

External

  • This role involves working with and managing the relationships with external suppliers and agencies, partners and customers.

Applications:

Please apply in writing, sending a covering letter & CV to hrrecruitment@systemc.com