Patient Administration System

Patient Administration System Module

The Patient Administration System is very effective because besides clinical information, an electronic patient record (EPR) system must process the administrative information related to a patient's contact with the hospital. With the Patient Administration System, the clinicians make necessary registrations, whereas administrative staff use advanced functions to complete administrative registration and reporting.

The Patient Administration System module obtains source data for each patient from the Patient Master Index and processes referrals, admissions, discharges and settlements between hospitals or trusts.

The Patient Administration System module supports the management of resources; follow-up for service targets and treatment guarantees; reporting to management information systems; and, reporting to both national and local registers and databases. All reporting is fully automatic.

The Patient Administration System module and how it works:



  • The Patient Administration System supports care pathway registrations, such as patient master data, referral, admission, discharge, birth registration etc.
  • Daily work planning and overview of all tasks in a ward or department
  • The Patient Administration System supports communication with primary sector regarding referrals and discharge letters
  • Management of resources and follow-up at ward, hospital or trust level
  • The Patient Administration System supports settlements between hospitals or trusts
  • Reporting to central authorities
  • The Patient Administration System supports reporting to management information systems
  • Reporting to clinical databases
  • The Patient Administration System supports electronic handling of reporting errors

    • System C designs, builds, implements and supports clinical information systems and Patient Administration Systems. We can assist at any level - from consultancy about Patient Administration Systems - and other systems - and the supply of specialists through to taking responsibility for entire projects. In addition, System C’s MedWay supports advanced Patient Administration Systemfunctionality including live bed state support, flexible multi-disciplinary scheduling. It also supports The Patient Administration System supports functionality in regard to integrated extended clinical functionality such as A&E, theatres, radiology and maternity.

    Implementation experts for a Patient Administration System

    System C's implementation specialists are on-the-ground domain experts who work with end users to configure, localise, implement and support Patient Administration Systems. They are hands-on product specialists who are able to test, train, hand-hold, support and implement Patient Administration System. We only recruit people who have worked in (or with) the NHS for many years. This gives them an empathy with local staff and a crucial "operational understanding" of the impact of new Patient Administration Systems, on staff and working processes.

    Other tasks that can be undertaken by System C's Patient Administration System implementation specialists include:

  • "Readiness" assessments & guidance
  • Initial gap analyses
  • Data design and configuration
  • Change management
  • Acceptance Patient Administration System testing
  • Patient Administration System training and go-live "hand-holding"
  • Post implementation review
  • Helpdesk advice and support


    • Professionals with knowledge of Patient Administration System functions

    System C can provide individual Patient Administration System experts to augment existing teams, or alternatively we can provide self-contained teams with full responsibility for delivering design, build and test Patient Administration System projects.

    The process takes Patient Administration Systems from the early requirement stage to the delivery of a robust finished Patient Administration System.

  • Design: We work with Patient Administration System vendors and end-users to ensure that products are designed to do what they need to do and we use our experience of live applications to ensure that the system architecture will support the user population and the workflows required.
  • Build: We build Patient Administration System within the agreed configurations including user screens, reference data tables, reports, labels, screen flows etc and conduct user workshops to assess and approve the finished Patient Administration System.
  • Test: We can plan and manage all stages of the Patient Administration System testing process including module, system, scalability, security, integration and ready for operations testing. We can build and run test scripts and take responsibility for problem resolution. System C can also provide support for user testing Patient Administration Systems.